Executive Assistant and Support for Compliance and Risk Management

Job title
Executive Assistant and Support for Compliance and Risk Management

Build the future with us

Are you driven by the administrative field and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Executive Assistant and Support for Compliance and Risk Management, you will play a key role in high-level executive support and as a central point of contact for the teams reporting to the Vice-President, Compliance and Risk Management, Individual Insurance, Savings and Retirement.

This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you will accomplish with us

As an Executive Assistant and Support for Compliance and Risk Management, you will be at the heart of our mission. Here are the main responsibilities:

• Ensure complete executive and administrative support for the vice-presidency and its managers, notably support in the daily management of their activities and agenda ;
• Coordinate business travel, management meetings, committees, workshops, sector meetings and team meetings ;
• Prepare expense reports and process invoices, purchase requests, access requests and other related administrative tasks ;
• Ensure the follow-up of decisions, actions and deliverables resulting from meetings ;
• Act as coordinator of projects or special files at the request of the Vice-President (e.g. opening files in complaint handling, follow-up of CEUs of participants during training sessions, etc.) ;
• Act as a central point of contact for the administrative needs of the teams reporting to the vice-presidency ;
• Work closely with the other executive assistants and internal partners to ensure the consistency and efficiency of administrative practices ;
• Support compliance technicians in carrying out their tasks and responsibilities, notably regarding the monitoring of the general mailbox ;
• Support the internal communications of the vice-presidency and external communications with advisors and clients ;
• Ensure document quality ;
• Participate actively in the preparation, revision, correction, translation and formatting of executive-level documents (presentations, reports, communications, dashboards) ;
• Produce and update various documents and administrative tools using the Microsoft Office suite (Word, PowerPoint, Excel, Outlook, Teams).

What could accelerate your success in this position

We are looking for a person who:

• Holds a college diploma (DEC) in office technology, administration or a related field, or any equivalent combination ;
• Has relevant experience of five years or more in an executive assistant or high-level administrative support role ;
• Has advanced knowledge of usual office tools (Word, Excel, PowerPoint, Outlook, Teams, OneNote, Visio, etc.) ;
• Is recognized for managing multiple priorities ;
• Stands out for their organizational and planning ability ;
• Demonstrates strong discretion ;
• Is know for their attention to detail ;
• Masters the French language and has an advanced level of knowledge of the English language since the person will be required to collaborate and communicate orally and in writing with various internal and external unilingual English-speaking partners on a daily basis ;
• Has knowledge of Copilot (asset) ;
• Has experience in a financial services, compliance or risk management environment (asset) ;
• Has experience in coordinating cross-functional projects or corporate events (asset).

Why you will enjoy working with us

• A work environment where learning and development merge with a collective quest for excellence ;
• A healthy, safe, fair and inclusive environment where potential can be expressed and developed freely ;
• The possibility of working in a hybrid work environment, supported by flexibility and access to inspiring and innovative workspaces ;
• Competitive employee benefits: Flexible group insurance, competitive retirement plan, share purchase plan, vacation and wellness and personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Apply now and get ahead in your career, where your talent truly matters!

Are you hesitating to apply?

At iA, we believe in potential and value diversity of experience. If this role inspires you, dare to apply – your place may be with us and we want to get to know you!