Event Manager

Why join the iA Events Team? 

Great teams don’t just happen.  It takes work and effort to find the right combination.  Our Events Teams hold 80+ successful events per year for our Advisors, Investors, Clients, Executives and Employees.  We love what we do, and we’re committed to excellence.

About the role:

Reporting to the Senior Manager, Events,  the Event Manager is responsible for collaborating and providing expertise (strategic, virtual, hybrid, tactical and experiential) to assist in annual goals to innovative in-person, virtual and hybrid event development, and execution. Types of events include Town Halls, Employee Celebrations, Conference, Seminars, Summits, Awards, Galas, etc.

Responsibilities include:

• Capable of independently conceiving and driving event strategy - ensure innovative and strategic approach to building and designing events, constantly evolving, and leveraging new tools in following guidelines, standards, best practices & milestones

• Sponsorship management

• Responsible for on-time completion of all steps along the timeline / work-back schedules

• Bring together key leads for event kick-off meeting driving each event through the proper process stages

• Developing costs in-line with established expense ratios, managing expenses to budgets, reporting monthly on expense pacing, leading development of all timelines
   

Overall Event Project Management

• Responsible for communicating buy-in from Senior Management / Communications Department and key leads from start to finish in all facets of event planning

• Independently and proactively attending assigned events through all process stages (planning/pre-cons/ rehearsals/execution/post-mortem) – to ensure seamless end to end delivery

• Developing costs in-line with established expense ratios, managing expenses to budgets, reporting monthly on expense pacing,

• Create working event roles and accountabilities (collaboratively)

• Planning event aspects, such as site inspections, venue, seating, dining, guest list, invitations, etc.

• Document all processes & carry out e-filing

• Organize creative ideation brainstorm (vision of event, look and feels, elements required)

• Ongoing tracking of deliverables to proactively identify issues and solutions

• Identify in advance any flags or threats to the project keeping the Senior Manager, Events

• Prepare surveys and statistics for senior management to review

• Ensure event content duly meets the company’s compliance guidelines

• Prepare post-mortem meetings and invite stakeholders

• Review event checklists to ensure timing and event standards are being followed

• Keep event production leads informed and updated

• Act as primary liaison with suppliers and vendors for all event related acquisition of goods and services, as well as other departments within the iA Wealth Team

• Research and order iA promotional material and supplies

• Perform other tasks as required

Qualifications and Management Experience

• Minimum 5+ years of in-person event experience and 2+ years of virtual event experience

• The ideal candidate is a problem solver who leads with positivity and a can-do attitude

• Management, leadership & negotiation skills

• Strategic and innovative approach to event design

• Exceptional collaboration and communication skills in establishing above standard working relationships with all other divisions & team leads

• Organized and detailed through planning and documentation

• Ability & flexibility to travel when required

• High level of adaptability and organization and strong ability to work independently

• Proficient in Microsoft Office & ability to learn multiple platforms

• Excellent client services approach

• Ability to lead and manage several projects simultaneously

• Able to prioritize, meet deadlines and work in a fast-paced environment

• Highly developed analytical mind and strong ability for solving problems

• Comfortable and able to effectively facilitate discussions with internal and external stakeholder

• Demonstrated leadership competencies: coaching, guiding and inspiring employees at all levels

• Experience with events in investment industries a plus

• Ability to work in a fast pace and changing environment

Are you the ideal candidate? 

• Your event planning skills & delivery are above industry standards.

• You are passionate on delivering stellar experience to the event audience.

• You have a sense of ownership and pride in your performance and its impact on the company’s success & image.

• You love helping people thrive.

• You are the face of excellence.

Requirements: 
Excellent communications skills, weightlifting up to 50 pounds, ability to work outside regular operating hours (evenings, occasional weekends & holidays)

About iA Financial Group:

Over 125 years of strength, stability, and trust, iA Wealth is a division of iA Financial Group, one of the largest insurance and wealth management companies in Canada, with operations in the United States.  Founded in 1892, iA Financial Group is also one of Canada’s largest public companies, with more than $197.5 billion in assets under management and administration.

If you meet the requirements and have answered yes to the questions, we want to meet you.