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Human Resources Administrator

  • Employer: PPI Management Inc.
  • Office: 1200-2235 Sheppard Avenue E
  • City: Toronto
  • Province: Ontario
  • Job category: Not Evaluated (Job Family)
  • Job ID: JR10008225
  • Job type: Permanent Job Full time
  • Apply before: 2021-04-30

Company Overview

iA Financial Group is the fourth largest life and health insurance company in Canada and offers a wide range of products for all stages of life and to meet the needs of clients across its vast sales network. Founded in 1892, iA Financial Group’s stability and solidity make it an employer of choice that invests in its employees and their development over the long term.

With operations across Canada and in the United States, iA Financial Group and its over 5,000 employees work hard every day to offer the best service to over four million clients.

Description

PPI company overview:

Shaping Dreams Into Legacies

PPI elevates independent financial advisors to the next level.

Supporting advisors with market leading expertise and technology, we empower them to build the best solutions for their clients through proprietary tools, a comprehensive product suite, unparalleled life insurer relationships and competitive compensation.  A tireless supporter and advocate for Canada’s insurance advisors, PPI offers national resources through a network of local offices from coast to coast.

Unparalleled resources. At your command.

Our business culture is guided by our core values, grounded in a powerful belief in the enhanced value of life insurance. We are also strong advocates for the essential value of insurance advisors to further the goals of their clients. For PPI, this means doing everything in our power to open new markets for advisors and enable their practices to prosper and thrive.

For more information about PPI visit: www.ppi.ca

To maintain PPI’s exacting level of service, we are looking for a Human Resources Administrator to join our Toronto team. 

Human Resources Administrator

The Human Resources Administrator is responsible for providing support to the PPI Human Resources team in the areas of recruitment, onboarding, employee changes, Workday updates and reporting and employee development.

What you will do:

  • Act as point of contact for employees regarding Human Resources related matters; redirecting questions as appropriate.

  • Manage the HR general mailbox and respond to or redirect employee inquiries as appropriate.

  • Support recruitment and onboarding processes including:

    • Set up job opportunities in the HR management system and post jobs internally on the Employee Portal as well as external job boards.

    • Work with assigned HR recruiter and hiring manager on recruitment process activities including applicant tracking, pre-screening, background checks and offer letter preparation.

    • Assist new employees with onboarding related inquiries.

    • Liaise with internal departments to complete onboarding process such as IT set up notification, directory updates, Learning Portal access, email distribution lists, etc.).

    • Develop and maintain preferred external recruiting agencies list.

  • Manage the HR section of Employee Portal to ensure information is up to date and relevant.

  • Assign new employee training via internal Learning Portal and ensure user lists with external service provider are current. Follow up with employees, as required, to ensure training is completed within specified timeframe.

  • Support HR team in the preparation of documentation related to employee matters.

  • Act as point of contact regarding all HR management system changes/updates related to reporting structure, titles, cost centers, etc., maintaining the highest level of data integrity, timeliness and confidentiality.

  • Prepare HR reports (monthly FTE, recruitment activity, turnover, etc.).

  • Assist in updating and maintaining job descriptions for all roles within the organization, requesting information and materials as required.

  • Manage PPI’s anniversary program including monthly portal announcements, manager notifications, employee inquiries.

  • Provide support to the Facilities Management area as assigned.

  • Participate in the research, development and implementation of HR policies and programs.

  • Develop a thorough understanding of PPI’s services, businesses and industry.

  • Consistently exercise discretion in managing correspondence, information and all matters of confidentiality.

Who you are:

You are a strong team player with demonstrated dedication to providing exceptional client service.  You enjoy working closely with colleagues and have excellent interpersonal skills with a proven ability to build relationships at all levels in an organization.

You have outstanding organizational skills with the ability to manage deadlines and work to tight schedules while maintaining excellent attention to detail and a high level of accuracy.


What we are looking for:

  • Minimum 3 years’ administrative experience, preferably in a Human Resources capacity

  • University education and specialization in Human Resources preferred

  • General knowledge of employment laws and practices

  • Excellent written and verbal communication skills

  • Advanced knowledge and experience with Microsoft Word, Excel, PowerPoint and Outlook in particular; previous experience with Workday preferred

  • Demonstrated ability to handle confidential information in a professional manner

  • Previous experience in an insurance and/or financial services environment preferred

  • Bilingual (English/French) preferred

We thank all applicants for applying, however, only those selected for an interview will be contacted.  Your resume may be used for other vacancies.

Working at iA Financial Group

We consider our employees to be our most important investment and we have a lot to offer them. Find out more about iA.

Our Commitment

iA Financial Group is committed to having an equal access employment program and welcomes applications from women, visible minorities, Aboriginal peoples and disabled persons. Any use of the masculine form is to simplify the text and includes the feminine form.

Also, we are committed to fostering a workplace that promotes diversity and inclusion. We can provide accommodation in our recruitment and selection processes to applicants with disabilities where required. Please contact your Recruiter, or send an email to accessiblecareers@ia.ca.