Assistant(e) administratif(ve)

Domain : Administration

Mode : Hybrid

Language : French and English

Start : As soon as possible

Do you have a people and service-oriented profile, and are recognized in your field for your efficiency and organizational skills? Are you resourceful, good with numbers and a team player? Working closely with the (team here) of the Information Technology vice-presidency, you will be called upon to provide the following administrative support tasks:

Responsibilities :

• Handle various administrative support requests from sector personnel;
• Writing, editing and proofreading texts and PowerPoint presentations;
• Drafting and production of various statistical and accounting reports;
• Manage agendas, telephone calls and group activity schedules;
• Planning and organization of meetings within and outside the sector;
• Planning and booking business trips;
• Management of expense reports, financial provisions and invoice payments;
• Production of budget monitoring reports;
• Manage procurement of office supplies for the sector;
• Verification of consultant hours;
• Work closely with other assistants and managers in the sector.

Profile required :

• Professional secretarial diploma or equivalent and a minimum of 5 years' relevant experience; 
• Interest in developing information technologies;
• Solution-oriented approach and focus on customer satisfaction;
• Advanced knowledge of Microsoft suite software (Word, Excel, PowerPoint, Outlook);
• Knowledge of Planview will be considered an asset;
• Advanced knowledge of the English language, as the person will be called upon to manage tasks such as editing and proofreading texts and PowerPoint presentations in English, producing various statistical and accounting reports, correcting errors in English documents, planning and organizing meetings within and outside the sector, etc. for English and French-speaking customers on a daily basis.

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