Adjoint(e) de direction, Vice-présidence, Relations avec les investisseurs, durabilité et affaires publiques

We are looking for a bilingual Executive Assistant
to support the Vice President of Investor Relations, Sustainability, and Public Affairs, along with their close collaborators, in their administrative tasks. This is a fantastic career opportunity filled with challenges at one of Canada’s largest financial groups.

Are you known for your reliability, thoroughness, commitment, and discretion in delivering high-quality work? Do you stand out for your administrative and organizational skills and your ability to manage multiple priorities? Are you an excellent communicator, both written and verbal, with a strong sense of autonomy? If this sounds like you, join a professional, dedicated, and excellence-focused team.

Reporting directly to the Vice President of Investor Relations, Sustainability, and Public Affairs, as an Executive Assistant, you will be responsible for:

• Acting as the central point of contact for the administrative needs of the Vice President’s office, including calendar management, travel arrangements, email management, expense reports, and invoice payments.
• Organizing various meetings and events, particularly with senior management and financial market stakeholders such as investors, analysts, and bankers.
• Supporting the preparation and organization of documents needed for conferences and meetings.
• Drafting, reviewing, and editing executive-level documents and presentations.
• Anticipating needs and developing tools to enhance the efficiency of the Vice Presidency.
• Collaborating closely with other Executive Assistants within the organization and coordinating shared files.
• Working closely with the Investor Relations Technician on shared projects, such as preparing quarterly disclosures and distributing press releases.
• Managing team communications and surveys.
• Handling various administrative responsibilities and special assignments as needed.

Don’t wait any longer! This position is for you.

Profile sought:

• College diploma (DEC) in office technology, business administration, or university studies.
• Five (5) years of relevant experience as an Executive Assistant.
• Strong organizational skills, with the ability to manage and prioritize multiple tasks seamlessly and with exceptional attention to detail.
• Excellent communication skills, both spoken and written, in French (intermediate/advanced level),and English due to frequent interactions with English- and French-speaking colleagues or partners across Canada on a daily basis.
  Intermediate/advanced level in English is required as the person will need to develop marketing strategies, target, position, and define product differentiators with various departments on a weekly basis.
• Highly organized, proactive, and meticulous, with the ability to anticipate needs/challenges and respond accordingly, even in ambiguous situations.
• Team spirit and ingenuity, with the ability to work highly effectively both independently and collaboratively.
• Proven ability to handle confidential information with discretion, manage competing demands, and deliver the highest level of customer service and responsiveness.
• Demonstrated capacity to achieve high performance standards and meet deadlines in a fast-paced environment.
• Forward-thinking mindset, with the ability to seize opportunities and propose solutions.
• Strong proficiency with Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and a willingness to learn new technologies.

Apply now at iA Financial Group and become part of a highly reputable organization!