Executive Assistant to the Senior Vice President, Distribution

Sector: Group / Permanent / Montreal / Quebec City / Toronto / Working from home with some travel

A great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.

Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? If you recognize yourself in this profile, come join a dynamic, professional, and results-oriented team!

Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:

• Manage incoming and outgoing communications.
• Manage the agenda and coordinate the overall activities of the Senior Vice President.
• Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
• Organize meetings and events, both from a logistical and technical point of view.
• Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
• Plan business trips.
• Organize and ensure the filing of digital documents and produce various reports.
• Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
• Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
• Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
• Work closely with the other assistants to coordinate certain tasks and manage certain common files.

Desired profile

• Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
• Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
• Excellent interpersonal, collaboration, and communication skills.
• Strong organizational skills that reflect the ability to carry out and prioritize several tasks in a harmonious manner with excellent attention to detail.
• Structure, organization, and ability to deal with very tight deadlines and multiple conflicting priorities.
• Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada. This includes phone calls and emails. You’ll create presentations and documents in both languages.
• Be extremely organized, proactive, and thorough, and be able to anticipate needs/challenges and respond accordingly even in situations of ambiguity.
• Team player and ingenuity with the ability to be extremely effective independently.
• Proven ability to adapt to a variety of competing demands and demonstrate the highest level of customer service and response.
• Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
• Forward-looking thinking and ability to seize opportunities and propose solutions.
• Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.

Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits!