Our current job postings

Administrative Assistant (Bilingual)

  • Employer: Industrial Alliance Investment Management Inc.
  • Office: 26 Wellington Street East
  • Location: Toronto, Ontario
  • Job category: Customer Service and Administrative Support
  • Job ID: JR10019995
  • Job type: Permanent Job
  • Apply before: 2024-04-20

Description

Permanent, full-time / On-site / Toronto / Bilingual - English and French

 

Are you proactive, organized and have a sense of service at the heart of your priorities? Would you like to be part of a team where performance is at the heart of everything we do?

 

iA Gestion de Placements has a position for you.  We are looking for an Administrative Assistant to support our Investment Operations, Compliance, Risk Management and Middle Office teams.  In addition to acting as a resource person to these teams, you will be responsible for:

 

·         Act as a central point of contact for the needs of employees on site in Toronto, in order to enhance the current corporate offering.

·         Manage the welcome and integration of team members on their first arrival in Toronto (office visits, lunch arrangements, etc.). 

·         Help coordinate and organize meetings, lunches, food deliveries, events and conferences for teams on site in Toronto.

·         Ensure the planning and reservation of rooms for certain meetings

·         Ensure the quality of certain documents - Word, Excel, Powerpoint, etc.

·         Produce reports or set up report templates

·         Liaise with internal teams to plan meetings

·         Support other investment teams as required

·         Be proactive and meticulous, enjoy taking care of people.

·         We're looking for a friendly, professional on-site coordinator to help us with various tasks.

·         He/she is responsible for receiving and dispatching parcels, coordinating dinners and meetings on site, and is our "eye on the ground" for IT issues and facilities management (e.g. if there are problems with coffee or other machines, a lack of chairs, a concern with a room, etc.).

·         Provide administrative support to other executive and administrative assistants, such as helping with expense accounts they have, booking travel and managing access requests for employees who don't have an assigned administrative assistant (e.g., under VPs), as well as helping to maintain team distribution lists and administrative documents related to team management as needed.

·         Be able to be flexible, even during lunch hours, if an event, dinner or customers are on site.

·         The ideal candidate will have excellent communication skills, be able to work independently and as part of a team, and have a strong attention to detail.

 

 

WHAT WE'RE LOOKING FOR

 

·         Degree in office technology or equivalent experience. Undergraduate degree an asset.

·         At least five (5) years experience as an administrative or executive assistant.

·         Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools and willingness to learn new technologies

·         Good English and French language skills, both oral and written, due to frequent interaction with English and French-speaking colleagues and customers across Canada

·         You're known for your integrity, sense of responsibility and attention to detail?  Do you know how to juggle priorities, and is your adaptability one of your greatest strengths?  This position is for you. 

 

 

Apply now and start your career at iA Gestion de Placements.


At iA, we invest,
in you.

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Company Overview

About

iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.