IT Vice Presidency/Permanentrole/Quebec/Bilingual/Start date as soon as possible
A great and challenging career opportunity is now open to you at one of Canada's largest financial groups! The Information Technology sector is looking for a new Executive Assistant, to support its vice-president and his close advisors.
Are you proactive and an experienced collaborator who values contacts with people and who shows a keen interest in working on topics related to information technology? If you recognize yourself in this profile, come join a dynamic, professional, and result-oriented team!
Reporting directly to the Vice-President and Chief Information Officer, as the Executive Assistant, you will be responsible for:
Managing inbound and outbound communications
Organizing and filing documents
Managing the Vice-President’s email, calendar and coordinating his general activities
Preparing drafts of administrative communications, revising and proofreading texts and presentations, both in English and French
Organizing meetings and events, both logistically and technically
Carrying out the administrative and accounting management of the Vice-President's office (invoices, contracts, expense reports, etc.)
Designing and updating various administrative and financial reports
Planning and booking business trips
Working closely with the other administrative assistants within the company and particularly those of the IT sector in order to coordinate certain tasks and to manage some cross-sector initiatives
Taking charge of various special projects and ad hoc administrative responsibilities
Anticipating the needs of the Vice-President and developing tools to increase the efficiency of his office
College diploma (DEC) in office technology or business administration or equivalent
Five (5) years of relevant experience in a senior-level administrative assistant, executive office management position or equivalent
Excellent interpersonal, collaborative and communication skills
Efficient, reliable, self-directed, and demonstrates the highest level of judgment with respect to the privileged information to which he/she will have access
Structured, organized, and able to deal with tight deadlines and multiple conflicting priorities
Fluency in English and French, both written and spoken - bilingualism will be considered an important asset
Proficiency using the following Microsoft Office tools: Word, Outlook, PowerPoint
Excellent knowledge of the following Microsoft Office tools: Excel, SharePoint, Teams, OneNote
Our employees are our best investment and we have much to offer them.
iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.
With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.
At iA, we’re invested in you.
Our commitment to Diversity and Inclusion
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.
Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.