Our current job postings

Executive Assistant

  • Employer: iA Financial Group
  • Office: 1415 Joshua Creek Drive
  • Location: Oakville, Ontario
  • Other Possible Location(s): Brossard, Quebec
  • Job category: Customer Service and Administrative Support
  • Job ID: JR10017139
  • Job type: Permanent Job Full time
  • Apply before: 2023-06-09


Hybrid-Remote / Permanent / Full-time / Oakville, ON or Brossard, QC

The Executive Assistant will be fully bilingual and report to the SVP Dealer Services, be responsible for providing direct support to the SVP and other VPs in DS. This is a full-time position located in Oakville, or Quebec, though workplace flexibility will allow the role to be performed primarily from home as an option.

Key responsibilities

As the Executive Assistant to the SVP, you will actively coordinate at a national level, several administrative functions and reporting requirements. 

These responsibilities include:

  • Managing the calendar and email of the SVP;

  • Maintaining and updating a list and schedule of recurrent committee meetings;

  • Making travel arrangements for the SVP and other VPs;

  • Scheduling management, expense reporting, and other ad hoc reporting;

  • Managing the new employee townhalls;

  • Managing meeting requests from the directors with the Executive Team;

  • Attending meetings with the SVP and taking note of takeaways;

  • Distribution of executive communications;

  • Maintaining Organizational charts, DMS, distribution lists;

  • Participating with planning of gatherings and on or off-site business meetings with Human Resources and Marketing teams;

  • Coordinating quarterly VPP Town Halls, Strategy Sessions;

  • Maintaining a vacation calendar for the Exec team;

  • Maintain the OneNote developed for all exec team;

  • Direct and active involvement in the development of documents, notably Power Point presentations, with respect to leadership meetings and strategy sessions;

  • Collaborate with assistants in other Lines of Business across iA;

  • Facilitate security requests, work in collaboration with the teams of WFA, Yammer, Newsletter, Satellite offices;

  • Assist with other projects as required.


  • Organizational and time management skills with the ability to manage multiple priorities and deadlines.

  • Attention to detail

  • Work independently and exercise judgement and discretion to make decisions

  • Proficiency with Teams, Excel, Word, Power Point, SharePoint, Outlook, and Onenote applications.

  • Bilingual, excellent verbal and written communication skills in both French and English.

  • Professionalism and absolute commitment to maintaining confidentiality.

Come join a flexible and inclusive work environment that offers a great work-life balance and competitive benefits!

At iA, we invest,
in you.

Our employees are our best investment and we have much to offer them.

Company Overview


iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.