Executive Assistant

Executive Assistant

Build your future with us

Are you known for your initiative, creativity, and ability to stay organized in a fast-paced environment? Join our Products, Growth Strategy and Architecture team and contribute to a wide variety of mandates alongside passionate and engaged leaders.

As an Executive Assistant, you will play a key role in coordinating leadership team activities and supporting the sector’s operations. You will contribute to organizational effectiveness by providing high-level administrative support, streamlining processes, and fostering collaboration within a dynamic environment where teamwork and enjoyment at work are highly valued.

What You’ll Accomplish With Us

As an Executive Assistant, you will be at the heart of our mission. Your responsibilities will include:

• Providing administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions
• Supporting management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items
• Drafting and preparing correspondence, communications, reports, and presentations; creating surveys, consolidating results, and presenting data in a clear and visually engaging manner
• Planning and coordinating logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations
• Managing various administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking
• Acting as a resource person for employees by coordinating system access requests, IT equipment, and technology support for employee onboarding and departures
• Collaborating closely with the administrative assistant team to share best practices and contribute to continuous process improvement

What Could Help You Succeed in This Role

We are looking for someone who:

• Is highly organized, detail-oriented, and able to effectively manage multiple priorities
• Demonstrates autonomy, resourcefulness, and initiative
• Exhibits sound judgment, discretion, and professionalism
• Builds strong relationships and collaborates effectively with a variety of stakeholders
• Has advanced proficiency with the Microsoft Office Suite
• Holds a college diploma in Office Administration, Business Administration, or a related field
• Has a minimum of five years of relevant experience, or an equivalent combination of education and experience
• Brings strong strategic thinking and political acumen
• Speaks and writes fluent French and has an intermediate level of English, as the role requires regular communication and collaboration with internal and external partners across Canada

Why You’ll Love Working With Us

• A workplace where learning, development, and excellence go hand in hand
• Artificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth
• A healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential
• A flexible hybrid work environment with access to inspiring and innovative workspaces

Competitive Benefits

• Flexible group insurance plans
• Competitive pension plan
• Employee share purchase plan
• Vacation program, wellness days, and personal development days
• Telemedicine services
• Employee and Family Assistance Program
• Ergonomic furniture program
• Performance bonus
• Discounts on iA products and much more

Apply today and take the next step in your career, where your talent truly matters.

Still unsure about applying? At iA, we believe in potential and value diverse experiences. If this opportunity inspires you, we encourage you to apply. Your place may be with us, and we look forward to getting to know you.